Privacy Policy

GLTECHNO HOLDINGS, INC. recognizes the importance of names, contact information (company name, department name, job title, address, telephone number, fax number, e-mail address, history of inquiries and requests) and other information (hereinafter referred to as “Personal Information") that we obtain from individuals or third parties, and will endeavor to handle such information appropriately in accordance with the following policy.

Basic Policy

When handling Personal Information, we will comply with the Act on the Protection of Personal Information and related laws and regulations. We will establish an internal management system for protecting Personal Information and strive to continuously improve it.

Provision of Personal Information

When we respond to consultations, inquiries, or use of our website, we may ask you to provide us with Personal Information to the extent necessary as part of legitimate business activities, with your consent.

In addition, when we ask you to provide us with Personal Information, we will clarify the purpose of use by publicly announcing it or by notifying the person concerned of the purpose.
If we change the purpose of use of Personal Information you have provided to us, we will announce the changed purpose or notify the person concerned.

Purpose of use of Personal Information

We will use Personal Information we receive for the following purpose.

However, if a different purpose of use is announced on the website, in writing, etc., or if the purpose of use is clearly stated to the customer when providing the information, that purpose of use will take priority.

We will not use the personal data for the purposes of automated decision-making or processing, such as profiling, without the user's consent.

Furthermore, even if the purpose of use is within our scope, we will not use Personal Information if there is a risk that it may encourage or induce illegal or improper acts.

1. Personal Information of our shareholders

   • (1)
     Exercise of rights and performance of obligations by our shareholders or GLTECHNO HOLDINGS under the Companies Act
   • (2)
     Providing services to our shareholders
   • (3)
     Management of stocks and shareholders for the creation of data required by related laws and regulations
2. Personal Information of job applicants and former employees

   • (1)
     Providing information to job applicants and carrying out tasks related to recruitment activities
   • (2)
     To manage our recruitment operations
   • (3)
     Providing information and contacting former employees

Provision of Personal Information to third parties

1. We will not provide Personal Information to a third party without the prior consent of the individual, except in the following cases:

   • (1)
     When providing information to a third party in a legitimate manner in accordance with laws and regulations
   • (2)
     When it is necessary to protect a person's life, body, or property and it is difficult to obtain the individual's consent.
   • (3)
     When the information is necessary for the improvement of public health or the promotion of healthy development of children, and it is difficult to obtain the consent of the individual.
   • (4)
     When it is necessary to cooperate with a national or local government entity in carrying out legally required duties, and obtaining the customer's consent may impede the performance of those duties.
2. When providing Personal Information to a third party with the consent of the individual, GLTECHNO HOLDINGS will record the necessary items in accordance with the rules of the Personal Information Protection Commission, and will promptly disclose such records upon receipt of a request from the individual to disclose such records.

Receipt of Personal Information from third parties

1. When receiving personal data from a third party, GLTECHNO HOLDINGS will conduct the following checks.

   • (1)
     The name and address of the third party that provides personal data to us, and, in the case of a corporation, the name of the representative of the corporation.
   • (2)
     How the third parties obtained the personal data.
2. If the above checks reveal that the personal data was not obtained lawfully, we will not acquire the personal data.
3. If an individual requests disclosure of records regarding the source of the personal data, we will promptly disclose such information to that individual.

Disclosure of Personal Information

When we receive a request to disclose Personal Information, we will respond appropriately, except in cases where there is a risk of harm to an individual's life, body, property, or other rights. In addition, if we receive a request to correct, add, or delete your Personal Information, or to suspend or erase the use of your Personal Information, we will investigate the matter without delay, and if we find that there is a reason to do so, we will comply with the request without fail.

Safety management measures for Personal Information

When handling Personal Information, we will take appropriate organizational, personal, physical and technical security measures.

1. Organizational security control measures

   • We have established an organizational management system that includes the establishment of a management system with committees and management officers in each organization, the development of internal regulations, the creation of statements such as management ledgers and process management tables, and continuous improvement.
2. Personnel safety management measures

   • We will inform and raise awareness among all employees who handle Personal Information, regardless of whether they are executives, full-time employees, or temporary workers, of the importance of protecting Personal Information, and will have them sign non-disclosure agreements and conduct the necessary audits and supervision to ensure their effectiveness.
3. Physical safety control measures

   • We will take various measures such as controlling entry and exit to buildings and floors where Personal Information is handled, preventing theft, taking measures against damage to Personal Information due to fire or lightning strikes, and locking up systems and documents when they are taken out, transported, or stored.
4. Technical safety control measures

   • We will take technical control measures such as access management including authentication, authority management, control and recording when accessing personal data, countermeasures against malware and viruses in the system, measures during transfer and transmission such as encryption and clarification of responsibility, and monitoring of information systems.
5. Understanding the external environment

   • When handling Personal Information in a foreign country, we will understand regulations for protecting Personal Information in that foreign country and take appropriate measures.

Regarding collection and security of Personal Information on this website

1. Cookies and web beacons

   • "Cookies" are a technology used to automatically store the status of a website visit on a user's computer and provide more convenient functions when the user visits the website again. In addition, "web beacons" are a technology that, when used in conjunction with cookies, allows us to collect user access information and understand the number of visits to a website, browsing history, etc. These techniques are common and standard.
   • We use cookies and web beacons to make the services provided by our website more convenient and easy to use. Personal Information is not directly stored in the cookies themselves, but some cookies are linked to Personal Information to obtain information about browsing history of our website.
     You can refuse collection of these functions by disabling cookies, so please check your browser settings.
2. About Google Analytics

   • Our website uses Google Analytics, a service provided by Google LLC, to record user browsing information. This uses the aforementioned cookies and web beacons, and information such as IP addresses will be collected by Google. We use it solely to analyze site usage. By using this site, you are deemed to have given your consent for Google to process your data for the above purposes.
3. Security

   • Our website uses SSL (Secure Socket Layer) as a security measure. SSL is an encryption technology that enables secure communication between a browser and a web server. All of your Personal Information is encrypted and cannot be intercepted by third parties.

Provision of Personal Information to business partners

We may provide Personal Information to our business partners to the extent necessary to achieve the above-mentioned purposes of use.

In addition, when outsourcing the handling of Personal Information to a third party, we will enter into an appropriate contract with the third party that includes details of safety control measures to the extent necessary to achieve the intended purpose of use, and will provide appropriate supervision to prevent leaks, etc. from the third party.

Regarding joint use between our group companies and their distributors in charge of your company

We will jointly use Personal Information with our subsidiaries and their distributors as follows. In addition, when sharing Personal Information, we will endeavor to safely manage the Personal Information so that it is not leaked or provided again by joint users, for example by means of contractual obligations.

1. Items of the Personal Information

   • Company name, department name, job title, address, telephone number, fax number,and email address
2. Purpose of Use

   • Same as [Purpose of use of Personal Information]
3. Contact details of the person in charge of managing Personal Information

   • Same as [Inquiries regarding Personal Information]

Handling of personal data of EU residents

In accordance with EU laws, we will respond appropriately to requests regarding the correction, addition, deletion, suspension of use, and erasure of personal data of EU residents, as well as requests regarding data portability, right to object, right not to be subjected to automated decision-making, and withdrawal of consent.

Additionally, EU residents may file a complaint with a supervisory authority regarding our handling of Personal Information.

Inquiries regarding Personal Information

Please contact us using the details below for any inquiries or complaints regarding Personal Information held by GLTECHNO HOLDINGS.

General Affairs Section, General Affairs Department, GLTECHNO HOLDINGS, INC.
Shinjuku Square Tower 30F, 6-22-1 Nishi Shinjuku, Shinjuku-ku, Tokyo, 163-1130 Japan

Please note that we may ask you to submit documents in prescribed formats as necessary.